New breakthrough in the application of blockchain technology, the realization of paperless office OA system

Based on the existing blockchain foundation, industrialized enterprise-level applications can be realized. The blockchain OA system will achieve a new breakthrough in a field.

The concept of blockchain: like a database ledger, it records all transaction records. This technology has gradually attracted the attention of the banking and financial industries due to its security and convenience. Blockchain also provides the necessary technical foundation and guarantee for network data storage, information sharing, and traceability.

Blockchain is a series of data blocks generated by cryptographic methods. Each data block contains information about a virtual currency network transaction, which is used to verify the validity of the information (anti-counterfeiting) and generate the next block. Blockchain is public on the Internet and can be queried at any time on the Internet. It cannot be forged or tampered with in any way, ensuring the accuracy of the information.

Several major functions of blockchain are reflected in:

Decentralization

Due to the use of distributed computing and storage, there is no centralized hardware or management agency, the rights and obligations of any node are equal, and the data blocks in the system are jointly maintained by the nodes with maintenance functions in the entire system.

Openness

The system is open. Except for the private information of the transaction parties which is encrypted, the blockchain data is open to everyone. Anyone can query the blockchain data and develop related applications through the public interface, so the entire system information is highly transparent.

Autonomy

Blockchain uses consensus-based norms and protocols (such as a set of open and transparent algorithms) to enable all nodes in the entire system to exchange data freely and securely in a trustless environment, thereby changing trust in "people" to trust in machines, and any human intervention will have no effect.

Information cannot be tampered with

Once information is verified and added to the blockchain, it will be stored permanently. Unless more than 51% of the nodes in the system can be controlled at the same time, modifications to the database on a single node will be invalid. Therefore, the data stability and reliability of the blockchain are extremely high.

Anonymity

Since the exchanges between nodes follow a fixed algorithm, the data interaction is trustless (the program rules in the blockchain will determine whether the activities are valid). Therefore, the counterparties do not need to publicly reveal their identities to gain trust from the other party, which is very helpful for the accumulation of credit.

Enterprise-level OA system: Office Automation System is the most frequently used application system for employees and managers for the daily operation and management of an organization. How to use blockchain technology to achieve paperless office and efficient work plan is a problem in the practical application field of blockchain technology. In this article, we will also explore and solve it step by step.
Today's three major OA technologies:

1. net+ relational database (RDB) technology

2. SUN's JAVA+RDB technology

3. IBM Lotus Domino Technology

The mainstream database management model nowadays is relational database technology, and the product is relational database management system (RDBMS). For example, Microsoft's Microsoft Access and MS-SQL Server, Sybase's Sybase, Oracle's Oracle, and IBM's DB2.

Among them, the database model has its own inherent defects that cannot be solved:

1. Not secure enough, user-level passwords are easy to crack

2. The C/S structure has very high requirements on the server, otherwise it is easy to cause MDB damage

3. However, it has poor adaptability to high-intensity operations. If the server is not good enough, the network is not good enough, or the programming method is not good enough, it may cause damage to the database system and data loss.

The natural advantages of blockchain are the key to solving this problem. The storage security of data documents and employee information in the office process, the traceability of open and transparent information, and the non-tamperability of information in the process office of the enterprise can all be achieved on the basis of blockchain technology.

Combining the existing blockchain technology with public blockchains (Public Block Chains) and private blockchains (Private Block Chains) can realize the operation guarantee of an OA system to solve the implementation plan of enterprise automated paperless office. Based on this technology, the application of the latest blockchain technology smart contract can completely replace the existing electronic signature system-level application.

OA software is a management software used by all employees. The existing OA system mainly includes the operation of the following five basic modules:

1. Internal information release platform. Often includes functions such as announcements, notifications, and news releases;

2. Internal communication platform. Including internal SMS, mobile SMS, internal email, external email, internal forum and other functions;

3. Administrative office management platform. It contains many functions, such as commonly used office supplies management, vehicle management, meeting management, file management, etc.

4. Standardized document management. In OA, it can be divided into personal document management and public document management. Since it is standardized management, the authority in this area will be clearly divided;

5. Workflow automation. Workflow is the core of OA. OA without workflow is not OA. The workflow in OA completely replaces the paper process in traditional office, making the process more standardized and improving the efficiency of process flow and approval.

Advantages of OA under the blockchain model:

Cost control saves a lot of software and hardware deployment environment costs in the past traditional OA deployment implementation process, collection and integration costs in the software implementation process, time efficiency costs of coordination of related debugging personnel, and loss and waste costs caused by data migration. During the implementation process, all nodes in the distributed network can participate in it, and there will be no secondary implementation waste in software and hardware selection.

Leadership office and decision-making: The OA system relies on the fast synchronization characteristics of blockchain. The company's leadership can review various documents at the first time, access the latest dynamic data (business reports), supervise the execution of plans and project progress, and issue decisions and instructions accordingly. It truly realizes data synchronization and information transmission synchronization.

Management of enterprise workflow: Using the workflow engine, define, optimize, and recreate various process modules of varying complexity based on the blockchain. In addition to official documents, such as procurement, funding applications, online reimbursement, etc., for circulation, reduce the time spent by enterprise employees on finding people to sign and approve, review, etc., and can devote more energy to their own work. Use the characteristics of the smart contract system to complete the process of determining approval and confirmation. Leaders can monitor the circulation status in real time on the developed platform and easily find the links where work is stagnant.

Electronic collaborative environment: A good synchronization mechanism is the guarantee for effective collaboration among departments. There are big problems in communication, transmission, and information acquisition among multiple departments, and real-time sharing and timely transmission cannot be guaranteed. Although such problems have been improved in the traditional database model environment, due to the characteristics of the database, the transmission mechanism often causes information asynchrony and the inability to update the latest content in a timely manner, resulting in inefficiency in multi-department and multi-location office work, and sometimes having to suspend work and wait for maintenance. This does not exist in the blockchain system.

Enterprise personnel information management: Personnel management is an indispensable department of an enterprise. Huge amounts of personnel information, including input, modification, deletion, etc., are important projects in the field of OA office. The timestamp, synchronous traceability, and tamper-proof nature of blockchain provide a solid foundation for this module, eliminating any possible tampering and query inconvenience.

After-sales service of OA system: The efficiency and quality of software service directly affect the normal and stable operation of the software and the user's satisfaction. Database maintenance is one of the most expensive and complex maintenance tasks. A little carelessness may cause irreparable huge losses. Distributed storage avoids the most critical and difficult problem in this industry, and solves the dilemma of OA development companies and OA application companies.

Paperless office, high-efficiency office and effective work are the most critical issues in the OA industry. The birth of blockchain technology provides OA development companies with a more feasible means. It no longer relies on traditional data storage and verification models, which not only reduces development and maintenance costs, but also greatly reduces enterprise application costs.